HR Coordinator

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Purpose: 

Established in 1965, the GSA is a unique specialist students’ union, with a small, dynamic team of staff and officers.

Reporting to the CEO, the HR Advisor will be responsible for ensuring effective and efficient management of all aspects of HR operations including development and implementation of HR related company policy and procedure; overseeing a high standard of employee induction and review process;  and having oversight and a first point of call on HR policies and Salaries administration.

It’s an exciting time to join the GSA. With a relatively new Vice Chancellor at the University of York currently working to define the University’s new Vision and ten year plan, the GSA will be working to develop its own new three year student led three year strategy covering 2021-24.

The GSA has a turn-over of around £300,000 funded by an annual subvention from the University and around £20,000 self-generated income.

Key Responsibilities:

• Guide and advise the CEO on all HR matters
• Ensure the GSA is compliant with all relevant legislation, regulations and codes of practice in relation to the employment of staff
• Implement policy strategy and keep processes to a high standard of governance ensuring they are fit for purpose, communicated to staff and followed consistently and fairly
• Introduce new performance management systems and support the CEO in ensuring the effective management and development of staff
• Ensure terms and conditions of employment are kept up to date and legally compliant and ensure the GSA has accurate and appropriate job specifications for all roles
• Be responsible for the recruitment and selection of staff via agency and direct routes including induction process
• Ensure the monthly payroll is accurate, liaising with the University payroll team as necessary
• Ensure the effective processing of starters and leavers
• Ensure appropriate systems are in place for the effective and confidential reporting of employee statistics relating to equality and diversity, absence and performance
• Conduct file audits to make sure all correct documentation is held
• Review employee benefits to ensure they are appropriate and market competitive
• Ensure that all employees are aware of the GSA’s aims and objectives, as well as the standards of behaviour and performance expected of them
• This list is not exhaustive and the post holder will be expected to carry out other tasks commensurate with the level of the post.

Experience, Skills & Competencies:

• A bachelors’ degree (or equivalent) with CIPD accreditation.
• Successful, relevant experience in a generalist HR role
• Experience of working in the third sector and/or higher education is desirable but not essential
• Experience of successfully dealing with challenging situations
• Professional credibility with the ability to represent the HR function to the staff team and occasionally to external stakeholders
• Confidence, with the ability to exercise professional judgment and make difficult decisions and recommendations
• Ability to guide and support the CEO on all aspects of people management and development.
• Excellent communication skills with the ability to build rapport quickly with key members of the team and relevant departments of the University
• Demonstrable experience in managing change and HR projects
• Strong understanding of employment law and how to translate it into practice
• Evidence of CPD

Job Posting:  Monday 10 February 2020

Closing Date:   Monday 24 February 2020

Shortlisting Date: Wednesday 26 February

Interview Date:  Tuesday 4 March 2020

Commencement Date: ASAP

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Hours of Work:  0.2 FTE based on a full time, 37.5 hours per week (7.5 hours per day). The GSA offers flexible working. Hours for this role can be negotiated across the week for the successful candidate.

Place of Work: The Graduate Students’ Association, University of York, Heslington, York.

Duration of Post: Six month contract which may be extended

Reporting to:  CEO / Trustee Board

Application forms: should be returned, marked Private and Confidential, via email to recruitment@yorkgsa.org

Contact: For an informal conversation regarding this role, please contact Darryl Butcher, CEO on ceo@yorkgsa.org or 01904 323712